Executive Secretary (free floating secretary)


The Max Planck Institute is offering a part-time Executive Secretary position from January 1st, 2024.

Job description

We are seeking an experienced assistant to support a Research Group, our IMPRS coordinator and our emeriti directors on a part time basis. These are research scientists from all over the world, English is the main language used at our institute, next to Dutch and German.

Our ideal candidate is highly motivated, accurate, reliable, intelligent, open-minded and flexible. The candidate has a talent for organisation and communication and is equally able to work in a team or independently.


  • Calendar management
  • Travel booking and administration
  • Support recruitment of new department members
  • Organisation of meetings and workshops
  • Support (e.g. correspondence, publications, website updates)
  • Introduction of new group members
  • Office and workspace organisation


  • Relevant vocational training and long-term professional experience
  • Good fluency in spoken and written Dutch, English and preferably also in German
  • Flexibility
  • Excellent organisational and social skills
  • Personal stability and resilience
  • Problem solving skills and a collegial attitude
  • Good at prioritizing and keeping an overview
  • Very experienced with Microsoft Office

Conditions of employment

  • Position available from 1st January 2024, though start date is negotiable
  • Term of appointment of 12 months initially, with the possibility of extension
  • Part-time position (32 hours per week)
  • The salary is in accordance with the German TVöD (Tarifvertrag für den öffentlichen Dienst) and is classified in salary group E09A. Depending on the experience of the pplicant, the salary is between EUR 3099,50 and EUR 4.049,38 gross per month (based on a full-time employment), plus a holiday bonus of 8% of the gross salary. This equates to EUR 40.169,52 - EUR 52.479,96 per year, including holiday bonus.
  • Pension scheme
  • Thirty days of leave per year (full time appointment)

Application procedure

The recruitment procedure is in the hands of Romyn Recruitment.

Applications should include:

  1. A cover letter outlining your motivation to apply and detailing how you fit the requirements above
  2. A current CV that includes details of education, relevant work and/or voluntary experience and language(s) proficiency (to facilitate a bias-free hiring process, please do not include a photo or details of gender, age or marital status)
  3. The names and contact details of two referees (referees will not be contacted unless you are invited to interview)

The job interviews will be held in English.
For further information or questions about this position, please contact HR,  (hr [at] mpi.nl).

The employer

The Max Planck Institute for Psycholinguistics is a world-leading research institute devoted to interdisciplinary studies of the science of language and communication, including departments on genetics, psychology, development, neurobiology and multimodality of these fundamental human abilities.
We investigate how children and adults acquire their language(s), how speaking and listening happen in real time, how the brain processes language, how the human genome contributes to building a language-ready brain, how multiple modalities (as in speech, gesture and sign) shape language and its use in diverse languages and how language is related to cognition and culture, and shaped by evolution.
We are part of the Max Planck Society, an independent non-governmental association of German-funded research institutes dedicated to fundamental research in the natural sciences, life sciences, social sciences, and the humanities.

The Max Planck Society is an equal opportunities employer. We recognise the positive value of diversity and inclusion, promote equity and challenge discrimination. We aim to provide a working environment with room for differences, where everyone feels a sense of belonging. Therefore, we welcome applications from all suitably qualified candidates.

Our institute is situated on the campus of the Radboud University and has close collaborative links with the Donders Institute for Brain, Cognition and Behaviour and the Centre for Language Studies at Radboud University. We also work closely with other child development researchers as part of the Baby & Child Research Center.
Staff and students at the MPI have access to state-of-the art research and training facilities.


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