Every IMDI file is assigned to a type and to a profile. These types and profiles are managed through the menu item Profile Manager.

By default, there are three different types of IMDI files:

Types are associated with one or more profiles. These profiles specify the available metadata categories together with their constraints. For example, members of the sign language research community have developed a Sign-Language Profile. IMDI files that are based on this profile contain some sign-language-specific metadata categories and constraints, e.g.:

Figure 1.12. Sign-language-specific metadata categories

1. IMDI files based on the Sign-Language Profile contain the metadata category Speaker/Signer.

2. This Speaker/Signer category contains keywords that are of relevance to sign-language research (e.g., Deafness.Status etc.). For each keyword, there are constraints on its values. These constraints are visualized in the form of pull-down menus of controlled vocabulary items (e.g., hearing, hard-of-hearing etc.).

To manage types and profiles, click on Profile Manager. The following options are available:

Click on OK to exit the Profile Manager window again.

	Note
	Profiles are stored in the folder <user-directory> \ IMDI-TOOLS \ Profiles \ local). For the moment, profiles have to be programmed by hand. In future versions of the IMDI tools, it will be possible to create profiles with the help of the IMDI Editor.

Anonyms … is used whenever you have chosen to make the name of an actor anonymous, i.e., whenever you have chosen that the actor’s real name should only be visible to you. If someone else opens the IMDI file, a code will be displayed in the name fields. This is the case for both the Name and Full Name field.

The option Anonyms … allows you map a full name to such a code. This mapping will be stored in a file on your computer. You (and everybody whom you grant access to this file) will be able to see the full name, while everybody else will only see the code.

To create such a file, do the following:

In order to use this anonymization feature, be sure to enter the full name into the Name and/or the Full Name field. The IMDI editor automatically will ensure that only you will have access to it. Others will see the code you provided.

Note

Don’t enter the code name into the Name or Full Name fields in the actor screen. If you do so, the real name will not be connected to this code. However, for your own convenience you might want to enter the code name into the actor’s Code field. This way you can see directly the link between the Code and the Full Name without opening the anonymization window. With anonymization codes available Without anonymization codes available

The IMDI tools make use of so-called "controlled vocabularies" to ensure consistency across users (i.e., they provide lists of values for specific metadata categories or keys). These vocabularies are stored on the Web, and a copy of them is stored in the cache of your desktop computer (in the folder <user-directory> \ IMDI-TOOLS \ CVCACHE) (see the IMDI CV-Editor manual for details).

You can view these vocabularies through the menu item Vocabularies …. Click on it to access the Vocabs overview window, e.g.:

Figure 1.18. Vocabs overview

Columns:

1. Name: the name of the metadata category;

2. Tag: the tag of the metadata category (if it is in a language other than English);

3. CV URL/Local Path: the name and URL / local path of the controlled vocabulary file;

4. Local: an indication of whether or not the file is stored locally;

5. Description: descriptive information about the controlled vocabulary;

6. Language: the language of the metadata category and its vocabulary.

The Vocabs overview window offers you the following options:

A stylesheet offers the possibility to make changes to multiple imdi-files at once. It resembles a kind of powerful find-and-replace option. Using an update stylesheet requires 2 steps:

For information about the latter process, see the IMDI browser manual, Chapter 4.

Please be aware that this is a powerful technique that should be used with care as it has the potential (if used in an inappropriate way) to damage a large set of IMDI files! Although a backup will be made of all files before they are alterered, it is a good practice to think twice before you apply a stylesheet.

To create an update stylesheet choose Options > Create Update StyleSheet. At the right side of the window an extra frame will appear:

Figure 1.21. Create Update Stylesheet

For every field in a session file, you can specify a conditon and/or a modification:

If you specify multiple conditions, they all need to be fulfilled before the modifications are applied.

	Note
	In version 3.2 you can modify 1 key at most for every style sheet.

An example

Let’s say we want to change the content part of a set of metadata files. Every time we encounter both the genre 'Literature' and the subgenre 'Novel', we can assume the associated modality will be 'writing'. So in this case we will use 'Literature' and 'Novel' as conditions, while 'writing' acts as the modification.

Figure 1.22. Example Update Stylesheet: 1

1. Click in the text field for which you want to specify acondition

2. Tick the condition check box and enter "Literature"

   or use the < button to copy the text from the selected text field

Figure 1.23. Example Update Stylesheet: 2

3. Now do the same for Subgenre and "Novel"

4. The description box shows the specified conditions

	Note
	to specify a condition for a field that is constrained by a closed controlled vocabulary, select a value from the dropdown box in the editor itself. This selection will appear as grey text in the stylesheet editor.

Figure 1.24. Example Update Stylesheet: 3

5. Now tick Modification

6. Enter "writing"

7. Click on Generate Stylesheet

Figure 1.25. Example Update Stylesheet: 4

8. Enter a name for this stylesheet

9. Click on OK

After you saved the newly created stylesheet, take a look at Chapter 4 of the IMDI browser manual for instructions about how to apply it to your files.

Click on Preferences … to access the Preferences dialog window.

In the Preferences dialog window, the following four options are available:

Figure 1.26. Preferences

Click on any of the headings in the left panel to activate the corresponding option.

Prefixes

This option allows you to specify the path to the different types of files (see Chapter 5 for details).

Resources

This option allows you to specify the browse options (see Chapter 5 for details).

Update Policy

The IMDI tools make use of so-called "controlled vocabularies" (see Section 1.2.3.3). These vocabularies are stored on the Web, and a copy of them is stored in the cache of your desktop computer (in the folder <user-directory> \ IMDI-TOOLS \ CVCACHE). The Web version is changed sometimes, but the IMDI tools will continue to use the locally-stored version until the cache is updated again. By default, the cache is updated whenever you run an IMDI tool. However, you can change this policy, and determine if and when the vocabularies should be updated.

Click on Update Policy to determine this policy. The following options are available:

Figure 1.27. Update policy

Font

This option allows you to display special character sets and fonts. To select a set and a font, do the following:

Figure 1.28. Font

User Interface

Remove the checkmark before Show ToolTip Boxes to disable the online floating help boxes when editing a text field.

Figure 1.29. Show Tooltip Boxes